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The Data Security Policy describes the standards and guidelines for the storage of data of Customer’s Group. It explains where data should be stored and the associated security implications.
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| This policy must be followed at all times to ensure that the Group of company(s) are in compliance with various legislative and regulatory guidelines whilst maintaining optimum protection of its information assets. |
| Failure to adhere to this policy may result in internal disciplinary action. The customer reserves the right to amend this policy from time to time. Staff will be notified of any such amendments in due course as and when required. |
| Storage Locations : |
Data pertaining to any Group related activities should not be stored on the 'C' drive of any PC. The 'C' drive can be accessed remotely over the network by IT support staff, and is not subject the company’s backup procedures and is not secure. |
Confidential or sensitive files not to be shared or made available to others should be stored in a secure area on the network. Passwords should be used as appropriate. Contact [person/department] to set up a personal network directory. |
| Backup Procedures |
| The backup schedule for all company data is as follows: |
| Sr. |
Description |
Backup |
Deletion |
Remarks |
1 |
All company Data with laptops/desktops & Servers for all users and ERP Database |
Daily Backup |
Weekly |
Incremental only |
2 |
All company Data with laptops/desktops & Servers for all users and ERP Database |
Weekly Backup |
Monthly |
Incremental only |
3 |
All company Data with laptops/desktops & Servers for all users and ERP Database |
Quarterly Backup |
Half yearly |
Incremental only |
4 |
All company Data with laptops/desktops & Servers for all users and ERP Database |
Half yearly Backup |
Yearly |
Incremental only |
5 |
All company Data with laptops/desktops & Servers for all users and ERP Database |
Yearly |
Never |
Store Annual Backups for at least 7 years |
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